What Community Management Services does Centennial offer?
Our Full Service Management includes:
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Administrative
- Receive and resolve all owner, vendor and other association communications.
- Interactive Web Portal for owner access only.
- Includes real-time account history, announcements, calendar, HOA documents, service requests, online payments, and more.
- Board-only features, including the ability to generate any financial report as of any date.
- Board and Annual owner meeting attendance.
- Provide meeting agendas, to be tailored to your existing agenda, but generally including Architectural, Violation, and Maintenance detailed reporting, Financial review, and any other pertinent discussion of HOA matters.
- Administer association management software.
- Interact with title companies, realtors, and other parties on all home sales, utilizing CondoCerts for document processing.
- Obtain insurance quotes.
- Retain electronic documents for all ARC requests, violations, maintenance projects, correspondence, and financial transactions.
- Provide Welcome Packet information to all new owners.
- Bi-weekly property inspections.
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Finance & Accounting
- Maintain fiscal records
- Accounts Receivable
- Billings, collections, weekly deposits; includes lien filings, correspondence with HOA attorney.
- On-line/mobile dues payments and owner-directed ACH are available.
- Email or mail dues statements and make them available in the online portal and mobile app.
- Accounts Payable – Process payments for all invoices utilizing online/mobile payment processing portal.
- Financial Statements – Prepare monthly Balance Sheet, Income Statement, Budget, A/R and A/P aging, and any other required reports (emailed monthly to the Board and put into the online portal for direct board access).
- Prepare annual budget.
- Ensure all required tax returns and corporate forms are filed.
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Governance
- Rules enforcement, including:
- Violation correspondence and follow up.
- All violations are tracked and retained electronically in the association’s online portal.
- Letters include pictures of violation if applicable.
- Assist Board with Architectural Review process, including accumulation and retention of all pertinent details on ARC requests for Board review/approval, and communication with owners.
- Rules enforcement, including:
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Maintenance Services
- Manage all grounds and maintenance services and projects.
- Procure, organize and present bids as needed.
- Ongoing evaluation of contractors and services provided.
Additional Services
Are you a self-managed community interested in our accounting services?
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Accounting Plus
- Interactive Web Portal for owner access only.
- Includes real-time account history, announcements, calendar, HOA documents, service requests, online payments, and more.
- Board-only features, including the ability to generate any financial report as of any date.
- Provide Welcome Packet information to all new owners.
- Maintain fiscal records.
- Accounts Receivable:
-
- Billings, collections, weekly deposits; includes lien filings, correspondence with HOA attorney.
- On-line/mobile dues payments and owner-directed ACH are available.
- Email or mail dues statements and make them available in the online portal and mobile app.
-
- Accounts Payable
-
- Process payments for all invoices utilizing online/mobile payment processing portal.
-
- Financial Statements – Prepare monthly Balance Sheet, Income Statement, Budget, A/R and A/P aging, and any other required reports (emailed monthly to the Board and put into the online portal for direct board access).
- Assist in preparation of annual budget.
- Ensure all required tax returns and corporate forms are filed (fee to be determined).
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Construction Services
- Preparation of RFP’s and Scope of Services for Capital Improvement Projects
- Comprehensive analysis of project proposals
- Project management
- Performance of construction services including:
- Painting
- Siding, window, and door installation
- Leak detection
- Other exterior services
